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TELEPHONE / TEXT: 778-214-6258

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SERVICE AGREEMENT

contract for private elopements

By completing this Service Agreement, the signing client(s) accept all terms and policies outlined in each section below.

Client(s) signing this agreement will hereby authorize Mosaic Party & Event Design to execute and commence with services outlined in the invoice provided and understand all Service Agreement policies correlate to those services accordingly.

In the event of dispute, Mosaic Party & Event Design reserves full rights to refer to this agreement and the last invoice recorded as ‘sent’ to the client(s). Furthermore, the agreement terms below may refer to the service provider as ‘Mosaic Party’ - by signing this agreement, client(s) accept this with understanding that it refers to its full registered name Mosaic Party & Event Design.

CLIENT UNDERSTANDING & BOOKING FORM

  • Private Elopements and all-Inclusive wedding packages include everything outlined on the invoice and booking form.

  • Outside vendors are not permitted unless otherwise approved, in advance, by Mosaic Party & Event Design.

  • All inclusive weddings have maximum guest allowance, including the bride + groom, and must be adhered to. This will be outlined on your invoice and package outline.

  • All-inclusive packages are pre-formatted and structured by Mosaic Party & Event Design and are not adjustable.

  • Some packages may have opportunities to customize small details which will be outlined on the Booking Form.

  • Times are offered as a first come, first serve opportunity and are only guaranteed with payment in full, a signed agreement, and completion of a Booking form.

  • Clients are responsible for applying for, and bringing a marriage license.

  • Unless noted, wedding parties are limited to just the couple. This is to maintain scheduling needs and navigational and/or communication conflicts during production.

EVENT SCHEDULING

  • Private Elopements range between 60 minutes to 3 hours in duration.
    Your time-frame allowance will outlined on your invoice and package description, and must be adhered to.

  • Length of time will depend on structure of day, under the control of Mosaic Party & Event Design, along with the venue and vendors participating. 

  • Client(s) are responsible for relaying the unique timing of this event style to their guests ahead of time.

  • Client(s) and their guests are responsible for adhering to the timelines provided.

POP-UP WEDDING OPTION

  • The 'Love + Forever' Private Elopement package mimics the format of a pop-up wedding for a higher cost than pop-up weddings are advertised and sold for.

  • Unlike a pop-up wedding, the client(s) booking the 'Love + Forever' Elopement package will have opportunity to collaborate with Mosaic Party & Event Design on date selection, venue, and other details such as decor theme.

  • Client(s) booking the 'Love + Forever' Elopement package may be offered the opportunity to open their wedding date as an available pop-up wedding for Mosaic Party & Event Design to promote.

  • Client(s) booking the 'Love + Forever' Elopement package and allowing the promotion of a pop-up wedding to share their wedding date, venue, vendors, and decor may be subject a photography package upgrade with a 1/2 hour extension on their couples session, plus a small print package along with their digital edits.

  • In cases which a pop-up wedding is allowed, the initial couple booking the date will have preference for time of their event within the presented time-slots. 

  • Elopements that allow for pop-up wedding bookings may ultimately result  in other couples and their families being scheduled to use the venue, vendors, and decor installation on that same date.

  • If applicable, and additional couples are booked on the same date - each pop-up wedding session will be planned with a brief period in-between, before and/or after the client(s) own session to accommodate and allow vendors to re-set for the next group.

  • In all cases, times and schedules provided must be adhered to by the client(s) and their guests, in order to allow smooth production and event flow, as well as in consideration for other groups and couples.

VENDOR INVOLVEMENT

  • Vendors and all services outlined in each package are selected and sub-contracted by Mosaic Party & Event Design

  • A complete vendor list will be outlined on the Booking Form provided.

  • Unless otherwise encouraged, all communications and event production plans should be directed to are Mosaic Party & Event Design to avoid conflict and confusion between vendors.

  • Outside vendors are not permitted. If hired by the client for personal reasons, all business and contracts with those vendors must be conducted away from the venue and outside of the scheduled time-frame of each participating couple in our production day.

PHOTOGRAPHER - RED DOOR PHOTOGRAPHIC

  • All Private Elopement packages are partnered with Red Door Photographic for all photography needs

  • Each package includes professionally edited digital photos to be delivered via email link to each client following the event date.

  • Photos may take up to 3 months to be delivered, depending on season and package inclusions.

  • Client(s) may be subject to signing a separate contract or service agreement with Red Door Photographic to ensure services, expectations, and agreements are fully outlined for both the photographer and/or the client(s).

  • Client(s) will not receive invoicing from Red Door Photographic unless they agree to and/or select a package upgrade (such as print packages or other photo services) that is not otherwise provided or outlined in the Private Elopement package description handled by Mosaic Party & Event Design. 

DECOR & DESIGN

  • All decor, design, styling, and event day installations are at the sole discretion and imagination of Mosaic Party & Event Design and/or partnering vendors. By signing this agreement, the client(s) authorize Mosaic Party & Event Design to execute their wedding decor as such.

  • Client(s) will have the opportunity to collaborate on general decor theme and colour palette in the Booking Form provided.

  • Mosaic Party & Event design reserves all rights in design and decor execution.

FLOWERS

  • All Private Elopement wedding packages includes personal flowers for each partner to hold and/or wear, and keep.

  • Couples will receive either a bouquet + boutonniere, or two of the same for same-sex couples.

  • Some elopement packages may provide additional personal flowers for attendants and will be outlined in the package description.

  • While the client(s) are offered opportunity to discuss floral likes/dislikes and colour preferences, floral design and bloom selections will be at the discretion of the contracted florist for the event.

  • Mosaic Party & Event Design may include additional floral decor in the design plans. These floral inclusions are at the discretion of Mosaic Party and its partnered vendors.

MUSIC

  • Some Private Elopement weddings include a DJ for basic sound operation and maintenance of ambient background music during the wedding session.

  • In some cases, a DJ will not be present however, music equipment, along with pre-designed music files will be provided for the event.

  • All couples will be required to pre-select 3 ceremony songs for their aisle walk, registry signing, and processional. 

  • Remaining music selection for social and/or cocktail hours will be at the sole discretion of the DJ and Mosaic Party, in compliance with sound level requests from the venue.

WEDDING CAKE

  • Some Private Elopement wedding packages include a wedding cutting cake and/or cupcakes. This will be outlined in the package description and booking form.

  • In some cases, cupcakes will be provided for guests in lieu of served wedding cake, and a smaller ceremonial cutting cake will be provided for photo opportunities with the couple during the event. This cake will be packaged for the couple to take home.

  • Couples will be provided an opportunity to select cake, filling, and/or frosting flavours for their event in the Booking Form.

  • Special dietary requests such as gluten-free, dairy sensitivity, or other preferences cannot be guaranteed.

FOOD & BEVERAGE 

  • Some Private Elopement wedding packages include a sparkling toast for each guest. 

  • Venue-depending, sparkling toasts are planned with a non-alcoholic option.

  • Additional baked goods may be supplied at the discretion of Mosaic Party & Event Design.

  • Food restrictions, allergies, intolerance, or personal preferences will no be taken into consideration.

  • It is the client(s), and their guests, responsibility to refrain from participating in anything that may reduce or risk their health if there are dietary concerns.

  • Outside food and/or beverage is not permitted unless otherwise discussed and noted on the invoice. 

CEREMONY

  • All Private Elopement weddings include a licensed officiant to oversee the ceremony and legal paperwork.

  • Clients are responsible for supplying their own marriage license. This needs to be applied for ahead of time and all details will be provided in the Booking Form.

  • For timing and event management, and unless otherwise noted in the package description and/or invoice, Private Elopements consist of just the couple and the officiant at the ‘alter’ (no wedding party).

  • Client(s) are able to pre-select a wedding format and ceremony style for their pop-up wedding. The selection must be submitted to the officiant ahead of time. Options, examples, and all details are provided in the Booking Form.

  • Clients are responsible for supplying their own rings, and any other props or needs for their vow exchange.

  • If a ceremony format, including vows, is not selected or submitted as outlined in the Booking Form provided, one will be selected on the clients’ behalf by the officiant overseeing the wedding ceremony.

PAYMENT TERMS

  • A non-refundable 50% payment is due upon booking a Private Elopement, with the remaining 50% due 30 days prior to the wedding date. The event date, and/or times, are not guaranteed without payment in full.

  • All payments can be made by electronic (email) transfer to: mosaicpartyandevent@gmail.com

  • Credit Card options may be available upon request and are subject to a 2.9% +.30 cent fee

CANCELLATION

  • Cancellations must be documented and/or confirmed by email submission. 

  • Cancellations must be made by at least one client signing this form.

  • Third party cancellations are not accepted.

  • Special circumstances may be taken into consideration, but do not guarantee a refund or payment transfer to a future date.

  • In light of special circumstances, Mosaic Party & Event Design reserves the right to review any cancellation request - in conjunction with the contracts and obligations with participating vendors - and offer deferral to a future date within 6 months of the original date, providing all participating vendors are available.

THIRD PARTY INVOLVEMENT

  • Third party communications are not accepted.

  • A Private Elopement wedding cannot be scheduled or booked by a third party without direct consent from the couple being married.

  • Signing member(s) of this agreement contract must participate in wedding vows.

DAMAGE & RENTALS

  • All product is assessed for damage and wear during installation, and following each pop-up wedding.

  • Client(s) are accountable for all damage or missing items deemed by Mosaic Party & Event Design as incurred during an event schedule.

  • Mosaic Party & Event Design reserves the right to use third party assistance for set-up and take-down. In cases of missing and/or damaged items, the account of the assistant(s) will be taken into consideration, however it is ultimately the Mosaic Party’s decisions to deem whether the damage and/or missing items is the clients responsibility.

  • Any/all damaged or missing items will be invoiced following the event. Immediate payment within 14 days is required.

  • In cases of dispute, Mosaic Party & Event Design’s decision will be considered final, and client(s) will be referred back to the signature of this agreement and this section of the terms and policies.

RIGHTS RESERVED

  • Mosaic Party & Event Design and/or partnered vendors reserve the right to direct and navigate guests as needed to allow effective event productions and scheduling.

  • Mosaic Party & Event Design and all partnered vendors reserve the right to photograph each event and use for social media, promotional, website, or other media.

  • Mosaic Party & Event Design and partnered vendors retain the right to provide, hire, or use additional services, suppliers, vendors, volunteers, employees and/or assistants (at no additional cost to the client) to execute a pop-up wedding session.

  • Mosaic Party & Event Design reserves the right to obtain third party décor, equipment, and rentals as needed to execute a design.

  • Mosaic Party & Event Design reserves the right to update and adjust invoicing formats including: package descriptions, service outlines, and price format. Please note: this would not affect package pricing as quoted, booked, and previously agreed to.

  • In the event of dispute, Mosaic Party & Event Design reserves the right to use its records, communications, and personal knowledge in decisions regarding its event production, affiliates, and partnering vendors - all decisions made by Mosaic Party & Event Design, will be considered final.

Agreement

The client(s) hereby agree to all conditions, terms, and policies outlined in this document. By signing this agreement, the client(s) acknowledge that all information provided to Mosaic Party & Event Design during the booking process to be accurate and true. All payments are agreed to be provided on time and in correlation with the Payment Terms in this agreement. The client(s) hereby authorize Mosaic Party & Event Design to commence services as outlined on the invoice provided in conjunction with this agreement contract.

Let the adventure begin!