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TELEPHONE / TEXT: 778-214-6258

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SERVICE AGREEMENT

contract for micro weddings

By completing this Service Agreement, the signing client(s) accept all terms and policies outlined in each section below.

Client(s) signing this agreement will hereby authorize Mosaic Party & Event Design to execute and commence with services outlined in the invoice provided and understand all Service Agreement policies correlate to those services accordingly.

In the event of dispute, Mosaic Party & Event Design reserves full rights to refer to this agreement and the last invoice recorded as ‘sent’ to the client(s). Furthermore, the agreement terms below may refer to the service provider as ‘Mosaic Party’ - by signing this agreement, client(s) accept this with understanding that it refers to its full registered name Mosaic Party & Event Design.

CLIENT UNDERSTANDING

  • All-Inclusive micro wedding packages include everything outlined on the invoice and booking form. Vendors and all outlined services are provided. Outside vendors are not permitted unless otherwise approved, in advance, by Mosaic Party & Event Design.

  • Depending on the package selected, Micro weddings allow for up to 40 or 60 guests (max), including the bride and groom.

  • To maintain scheduling and production needs, wedding parties are to be limited to 1 attendant on each side + the couple.

  • All-inclusive micro weddings are pre-packaged events, structured by Mosaic Party & Event Design and are not adjustable.

  • Micro wedding packages offer opportunity to customize small details. Client(s) will have the opportunity to select custom details on the Booking Form.

  • Clients are responsible for applying for, and bringing a marriage license

  • In some instances, a booked micro wedding date may allow 2 separate weddings within the same date, sharing some of the vendors and decor. These weddings will allow ample time between for each group to enjoy without conflict.

EVENT SCHEDULING

  • Micro weddings range between 3-4 hours in duration, depending on the venue or package selected.

  • Length of time will depend on structure of day, under the control of Mosaic Party & Event Design, along with the venue and vendors participating. .

  • Times and schedules provided must be adhered to, in order to allow smooth production and event flow, as well as in consideration for other groups and couples.

  • Client(s) are responsible for relaying the unique timing of this event to their guests ahead of time.

  • Due to possible multiple bookings at the venue on same date, it is critical all guests and couples adhere to the schedule provided out of consideration for couples celebrating before or after them.

  • The schedule of each micro wedding scheduled on the same date will provide time in between each wedding to allow vendors to re-set and welcome the next group.

VENDOR INVOLVEMENT

  • Vendors and all services outlined in each package are selected and sub-contracted by Mosaic Party & Event Design

  • A complete vendor list will be outlined on the Booking Form provided.

  • Unless otherwise encouraged, all communications and event production plans should be directed to are Mosaic Party & Event Design to avoid conflict and confusion between vendors.

  • Outside vendors are not permitted. If hired by the client for personal reasons, all business and contracts with those vendors must be conducted away from the venue and outside of the scheduled time-frame of each participating couple in our production day.

DECOR & DESIGN

  • All decor, design, styling, and event day installations are at the sole discretion and imagination of Mosaic Party & Event Design and/or partnering vendors.

  • Colour palette and decor style of client(s) is taken into consideration, but not guaranteed.

  • Mosaic Party & Event Design reserves all rights in design and decor execution.

FLOWERS

  • All micro wedding packages include personal flowers for each partner to hold and/or wear, and keep.

  • Couples will receive either a bouquet + boutonniere, or two of the same for same-sex couples, as well as bouquets and/or boutonnieres for each attendant.

  • While the client(s) are offered opportunity to discuss floral likes/dislikes and colour preferences, floral design and bloom selections will be at the discretion of the contracted florist for the event.

  • Mosaic Party & Event Design will include additional floral decor in the design plans.

MUSIC

  • Micro weddings include a DJ for ceremony and cocktail hour celebrations.

  • Couples are required to pre-select 3 ceremony songs for their aisle walk, registry signing, and processional as well as 1 song for first dance.

  • Style of music for cocktail reception will depend on package selected. Evening cocktail receptions offer a party atmosphere with dancing which music style will be requested of client and monitored by the dj contracted by Mosaic Party & Event Design. 

WEDDING CAKE

  • All micro wedding packages include a small wedding cutting cake and cupcakes for a dessert bar

  • Couples will be provided an opportunity to select cake and/or filling flavours from a list of options provided on the Booking Form

  • Special dietary requests such as gluten-free, dairy sensitivity, or other preferences cannot be guaranteed.

FOOD & BEVERAGE 

  • It is the client(s) sole responsibility to understand what their package and venue selection provides in terms of food & beverage. Please refer to the invoice and booking outline for details.

  • All micro wedding packages include a sparkling toast for each guest. 

  • Some micro wedding packages offer non-alcoholic sparkling options.

  • Some micro wedding packages, and venue-depending, offer an alcoholic sparkling option

  • Some micro wedding packages, and venue-depending, offer 2 drink tickets for bar service.

  • Some micro wedding packages offer casual bakery goods while other packages offer catered appetizer menus.

  • Venue and package depending, additional baked goods may be supplied at the discretion of Mosaic Party & Event Design. Dietary restrictions will not be taken into consideration. And it is client and guest responsibility to refrain from participating in anything that may reduce or risk their health should there be concern.

  • Venue and package depending, catered canapes and appetizers are supplied and will be outlined on the invoice based on the package being booked. Couples will have the opportunity to select options from a menu provided. Dietary restrictions will be taken into consideration by the catering kitchen.

  • Outside food and/or beverage is not permitted unless otherwise discussed and noted on invoice. 

CEREMONY

  • All micro weddings include a licensed officiant to oversee the ceremony and legal paperwork.

  • Client(s) are responsible for supplying their own marriage license. This needs to be applied for ahead of time and all details will be provided in the Booking Form.

  • For timing and event management, all micro weddings consist of just the couple and 2 attendants (total), and the officiant at the ‘alter’.

  • Client(s) are able to pre-select a wedding format and ceremony style for their pop-up wedding. The selection must be submitted to the officiant ahead of time. Options, examples, and all details are provided in the Booking Form.

  • Clients are responsible for supplying their own rings, and any other props or needs for their vow exchange.

  • If a ceremony format, including vows, are not selected or submitted as outlined in the Booking Form provided, one will be selected on the clients’ behalf by the officiant overseeing the wedding ceremony.

PAYMENT TERMS

  • Unless approved by Mosaic Party & Event Design, payment in full is due upon booking all micro wedding packages.

  • Event date, and/or preferred time schedule (if applicable), are not guaranteed without payment in full.

  • Payment is non-refundable.

  • All payments can be made by electronic (email) transfer to: mosaicpartyandevent@gmail.com

  • Credit Card options may be available upon request and are subject to a 2.9% +.30 cent fee

CANCELLATION

  • Cancellations must be documented and/or confirmed by email submission.

  • All cancellations must be made by at least one client signing this form.

  • Third party cancellations are not accepted.

  • Special circumstances may be taken into consideration, but do not guarantee a refund or payment transfer to a future micro wedding or other service offered. In light of special circumstances, Mosaic Party & Event Design reserves the right to review any cancellation request - in conjunction with the contracts and obligations with participating vendors - and offer up to 50% refund at their sole discretion

THIRD PARTY INVOLVEMENT

  • Third party communications are not accepted.

  • A micro wedding cannot be scheduled or booked by a third party

  • Signing member(s) of this agreement contract must participate in wedding vows.

DAMAGE & RENTALS

  • All product is assessed for damage and wear during installation, and following each micro wedding.

  • Client(s) are accountable for all damage or missing items deemed by Mosaic Party & Event Design as incurred during an event schedule.

  • Mosaic Party & Event Design reserves the right to use third party assistance for set-up and take-down. In cases of missing and/or damaged items, the account of the assistant(s) will be taken into consideration, however it is ultimately the Mosaic Party’s decisions to deem whether the damage and/or missing items is the clients responsibility.

  • Any/all damaged or missing items will be invoiced following the event. Immediate payment within 14 days is required.

  • In cases of dispute, Mosaic Party & Event Design’s decision will be considered final, and client(s) will be referred back to the signature of this agreement and this section of the terms and policies.

RIGHTS RESERVED

  • Mosaic Party & Event Design and/or partnered vendors reserve the right to direct and navigate guests as needed to allow effective event productions and scheduling.

  • Mosaic Party & Event Design and all partnered vendors reserve the right to photograph each event and use for social media, promotional, website, or other media.

  • Mosaic Party & Event Design and partnered vendors retain the right to provide, hire, or use additional services, suppliers, vendors, volunteers, employees and/or assistants (at no additional cost to the client) to execute a pop-up wedding session.

  • Mosaic Party & Event Design reserves the right to obtain third party décor, equipment, and rentals as needed to execute a design.

  • Mosaic Party & Event Design reserves the right to update and adjust invoicing formats including: package descriptions, service outlines, and price format. Please note: this would not affect package pricing as quoted, booked, and previously agreed to.

  • In the event of dispute, Mosaic Party & Event Design reserves the right to use its records, communications, and personal knowledge in decisions regarding its event production, affiliates, and partnering vendors - all decisions made by Mosaic Party & Event Design, will be considered final.

Agreement

The client(s) hereby agree to all conditions, terms, and policies outlined in this document. By signing this agreement, the client(s) acknowledge that all information provided to Mosaic Party & Event Design during the booking process to be accurate and true. All payments are agreed to be provided on time and in correlation with the Payment Terms in this agreement. The client(s) hereby authorize Mosaic Party & Event Design to commence services as outlined on the invoice provided in conjunction with this agreement contract.