• White YouTube Icon
  • White Twitter Icon
  • White Facebook Icon
  • White Instagram Icon

TELEPHONE / TEXT: 778-214-6258

  • White YouTube Icon
  • White Twitter Icon
  • White Facebook Icon
  • White Instagram Icon

SERVICE AGREEMENT

contract for pop-up weddings

By completing this Service Agreement, the signing client(s) accept all terms and policies outlined in each section below.

Client(s) signing this agreement will hereby authorize Mosaic Party & Event Design to execute and commence with services outlined in the invoice provided and understand all Service Agreement policies correlate to those services accordingly.

In the event of dispute, Mosaic Party & Event Design reserves full rights to refer to this agreement and the last invoice recorded as ‘sent’ to the client(s). Furthermore, the agreement terms below may refer to the service provider as ‘Mosaic Party’ - by signing this agreement, client(s) accept this with understanding that it refers to its full registered name Mosaic Party & Event Design.

...are you ready for some adventure?

CLIENT UNDERSTANDING & BOOKING FORM

  • All-Inclusive pop-up wedding packages include everything outlined on the invoice and booking form. Vendors and all outlined services are provided. Outside vendors are not permitted unless otherwise approved, in advance, by Mosaic Party & Event Design.

  • Pop-up weddings allow up to 24 guests max, including the bride + groom

  • All-inclusive packages are pre-formatted and structured by Mosaic Party & Event Design and are not adjustable.

  • Some packages may have opportunities to customize small details. Clients will have the opportunity to select these details on the Booking Form.

  • Times are offered as a first come, first serve opportunity and are only guaranteed with payment in full, a signed agreement, and completion of a Booking form.

  • Clients are responsible for applying for, and bringing a marriage license.

  • Unless noted, wedding parties are limited to just the couple. This is to maintain scheduling needs and navigational and/or communication conflicts during production.

EVENT SCHEDULING

  • Pop-up weddings range between 75-90 minutes in duration.

  • Length of time will depend on structure of day, under the control of Mosaic Party & Event Design, along with the venue and vendors participating. Client(s) should be prepared for 75 minute sessions as the basic norm.

  • Scheduled pop-up wedding dates may involve other couples and their families, each scheduled in their own time session throughout the day.

  • Each pop-up wedding session is planned with a brief period in-between, before and/or after the client(s) own session to accommodate and allow vendors to re-set for the next group.

  • Times and schedules provided must be adhered to, in order to allow smooth production and event flow, as well as in consideration for other groups and couples.

  • Client(s) are responsible for relaying the unique timing of this event to their guests ahead of time.

  • Times on a schedule pop-up wedding date are offered on a first-come, first serve basis.

VENDOR INVOLVEMENT

  • Vendors and all services outlined in each package are selected and sub-contracted by Mosaic Party & Event Design

  • A complete vendor list will be outlined on the Booking Form provided.

  • Unless otherwise encouraged, all communications and event production plans should be directed to are Mosaic Party & Event Design to avoid conflict and confusion between vendors.

  • Outside vendors are not permitted. If hired by the client for personal reasons, all business and contracts with those vendors must be conducted away from the venue and outside of the scheduled time-frame of each participating couple in our production day.

DECOR & DESIGN

  • All decor, design, styling, and event day installations are at the sole discretion and imagination of Mosaic Party & Event Design and/or partnering vendors.

  • By signing this agreement - and unless specifically requested by Mosaic Party and/or partnering vendors - clients release all right of involvement in colour schemes, style, themes, or any details that would otherwise personalize the event day.

  • Mosaic Party & Event design reserves all rights in design and decor execution.

FLOWERS

  • All pop-up wedding packages includes personal flowers for each partner to hold and/or wear, and keep.

  • Couples will receive either a bouquet + boutonniere, or two of the same for same-sex couples.

  • While the client(s) are offered opportunity to discuss floral likes/dislikes and colour preferences, floral design and bloom selections will be at the discretion of the contracted florist for the event.

  • Mosaic Party & Event Design will include additional floral decor in the design plans.

MUSIC

  • Pop-up weddings include a DJ, hired for basic sound operation and maintenance of ambient background music during the wedding session.

  • In some cases, a DJ will not be present however, will provide the equipment and gear , along with pre-designed music files to be played during the wedding sessions

  • All couples will be required to pre-select 3 ceremony songs for their aisle walk, registry signing, and processional. 

WEDDING CAKE

  • All pop-up wedding packages include a wedding cutting cake.

  • In some cases, the cutting cake will be an 8-9” cake, cut and served to guests by Mosaic Party & Event Design and/or partnered vendors during the event.

  • In some cases, cupcakes will be provided for guests in lieu of served wedding cake, however a smaller ceremonial cutting cake will be supplied for photo opportunities with the couple during the event.

  • Couples will be provided an opportunity to select cake and/or filling flavours for their pop-up wedding.

  • Special dietary requests such as gluten-free, dairy sensitivity, or other preferences cannot be guaranteed.

FOOD & BEVERAGE 

  • All pop-Up wedding packages included a sparkling toast for each guest. 

  • Venue-depending, sparkling toasts are planned with a non-alcoholic option.

  • Additional baked goods will be supplied at the discretion of Mosaic Party & Event Design.

  • Food restrictions, allergies, intolerances, or personal preferences are not taken into consideration.

  • It is the client(s), and their guests, responsibility to refrain from participating in anything that may reduce or risk their health if there are dietary concerns.

  • Outside food and/or beverage is not permitted unless otherwise discussed and noted on invoice. 

CEREMONY

  • All pop-up weddings include a licensed officiant to oversee the ceremony and legal paperwork.

  • Clients are responsible for supplying their own marriage license. This needs to be applied for ahead of time and all details will be provided in the Booking Form.

  • For timing and event management, all pop-up weddings consist of just the couple and the officiant at the ‘alter’ (no wedding party).

  • Client(s) are able to pre-select a wedding format and ceremony style for their pop-up wedding. The selection must be submitted to the officiant ahead of time. Options, examples, and all details are provided in the Booking Form.

  • Clients are responsible for supplying their own rings, and any other props or needs for their vow exchange.

  • If a ceremony format, including vows, is not selected or submitted as outlined in the Booking Form provided, one will be selected on the clients’ behalf by the officiant overseeing the wedding ceremony.

PAYMENT TERMS

  • Unless approved by Mosaic Party & Event Design, payment in full is due upon booking all pop-up wedding packages.

  • Event date, and/or times, are not guaranteed without payment in full.

  • Payment is non-refundable.

  • All payments can be made by electronic (email) transfer to: mosaicpartyandevent@gmail.com

  • Credit Card options may be available upon request and are subject to a 2.9% +.30 cent fee

CANCELLATION

  • Cancellations must be documented and/or confirmed by email submission.

  • All cancellations must be made by at least one client signing this form.

  • Third party cancellations are not accepted.

  • Special circumstances may be taken into consideration, but do not guarantee a refund or payment transfer to a future pop-up date.

  • In light of special circumstances, Mosaic Party & Event Design reserves the right to review any cancellation request - in conjunction with the contracts and obligations with participating vendors - and offer up to 50% refund at their sole discretion

THIRD PARTY INVOLVEMENT

  • Third party communications are not accepted.

  • A pop-up wedding cannot be scheduled or booked by a third party

  • Signing member(s) of this agreement contract must participate in wedding vows.

DAMAGE & RENTALS

  • All product is assessed for damage and wear during installation, and following each pop-up wedding.

  • Client(s) are accountable for all damage or missing items deemed by Mosaic Party & Event Design as incurred during an event schedule.

  • Mosaic Party & Event Design reserves the right to use third party assistance for set-up and take-down. In cases of missing and/or damaged items, the account of the assistant(s) will be taken into consideration, however it is ultimately the Mosaic Party’s decisions to deem whether the damage and/or missing items is the clients responsibility.

  • Any/all damaged or missing items will be invoiced following the event. Immediate payment within 14 days is required.

  • In cases of dispute, Mosaic Party & Event Design’s decision will be considered final, and client(s) will be referred back to the signature of this agreement and this section of the terms and policies.

RIGHTS RESERVED

  • Mosaic Party & Event Design and/or partnered vendors reserve the right to direct and navigate guests as needed to allow effective event productions and scheduling.

  • Mosaic Party & Event Design and all partnered vendors reserve the right to photograph each event and use for social media, promotional, website, or other media.

  • Mosaic Party & Event Design and partnered vendors retain the right to provide, hire, or use additional services, suppliers, vendors, volunteers, employees and/or assistants (at no additional cost to the client) to execute a pop-up wedding session.

  • Mosaic Party & Event Design reserves the right to obtain third party décor, equipment, and rentals as needed to execute a design.

  • Mosaic Party & Event Design reserves the right to update and adjust invoicing formats including: package descriptions, service outlines, and price format. Please note: this would not affect package pricing as quoted, booked, and previously agreed to.

  • In the event of dispute, Mosaic Party & Event Design reserves the right to use its records, communications, and personal knowledge in decisions regarding its event production, affiliates, and partnering vendors - all decisions made by Mosaic Party & Event Design, will be considered final.

Agreement

The client(s) hereby agree to all conditions, terms, and policies outlined in this document. By signing this agreement, the client(s) acknowledge that all information provided to Mosaic Party & Event Design during the booking process to be accurate and true. All payments are agreed to be provided on time and in correlation with the Payment Terms in this agreement. The client(s) hereby authorize Mosaic Party & Event Design to commence services as outlined on the invoice provided in conjunction with this agreement contract.

Let the adventure begin!